Contract Specialist I
Oakland, CA
Temporary
Procurement
Mid Level
Position Summary
Under the general direction of the Director of Procurement, a Contract Specialist (CS) will take the lead and be responsible for managing procurements for assigned Client Departments.Contract Specialist I will be responsible for understanding, managing, and developing solutions that address the technical, analytical, and administration elements of complex procurements, solicitations, contract negotiations, and awards related to the procurement of professional services, services in the trades, products, equipment, supplies, and in some case, complex construction, and modernization projects.
Contract Specialist I – This is the entry level class in the Contract Specialist series. Positions at this level may have limited work experience. Employees will receive continuous training and direct supervision on work-related tasks.
ESSENTIAL FUNCTIONS
- Spearheads and takes full responsibility for their assigned Client Departments procurement needs, by assisting them to organize, prioritize, implement, and realize needed, authorized, procurement activities; and
- Provides guidance and inform assigned Client Departments regarding contracting approaches, methods, options, best practices, industry standards, the vendor pool, small and disadvantaged business, routing for approval Conflict of Interest and Non-Disclosure Forms, tracking procurement packaging reviews and choices at each step in the procurement process; and
- Serves as a consultant to senior and middle management staff in the administration of contracts and contracting policies, and procedures; and
- Prepares and issues solicitation packages for the purchase of goods and services, ensuring compliance with the Authority policies and procedures, and with established guidelines, rules, and regulations of the Department of Housing and Urban Development (HUD); and
- Assists in the preparation of Board submittal packages for award recommendations; and
- Monitors contractor performance and closes out files upon completion of contracts; and
- Assists and/or resolves contract related protests or disputes and claims; and
- Maintains accurate and current contract and relevant correspondence file system both in hardcopy and electronically and advises staff in advance of expiring contracts; and
- Prepares timely weekly reports and other correspondence related to contract and procurement activity, including but not limited to expirations, disputes, resolutions, close-out documentation, active contracts report, solicitation report, CPE Reporting, Due Diligence Insurance, W-9, EPLS, HUD Disbarment, Reference Checks and any other concerns expressed by internal or external customers; and
- Maintains a high degree of confidentiality relative to work performed; and
- Ensure audit ready filing of procurement process.
MARGINAL FUNCTIONS
- Execute special projects.
- Performs other related duties and responsibilities as assigned.
MINIMUM QUALIFICATIONS
A bachelor's degree in business or public administration or a related field, with a minor or emphasis in procurement; Two years of highly responsible experience involving procurement, with an emphasis on the preparation, evaluation, and administration of contracts.AND
Possession of a valid California driver's license and an insurable driving record. Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus. Equivalent combinations of education, training and experience will be considered.
KNOWLEDGE OF: Principles and practices of procurement of goods and services and construction related contracting; Legislation governing the construction contracting process. Computer systems designed for tracking procurement activity. Knowledge of U.S. Department of Housing and Urban Development (HUD) rules and regulations as it pertains to procurement.
ABILITY TO: Research costs of various commodities, analyze and provide a recommendation from data. Forecast potential future costs for commodities; assist in negotiation, evaluation, and implementation of large contracts, including construction contracts. Work under pressure with a high degree of responsibility and accountability. Effectively use computer-based data processing systems. Communicate effectively, both orally and in writing. Establish and maintain effective professional working relationships with co-workers, management, partner agencies and the community.
Talantage, LLC is committed to presenting candidates that contribute to an organization’s culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our recruitment practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.
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